⭐ LFP Billing Setup Guide (BC)

Official source

This guide is based on the LFP Payment Schedule dated Feb 23 2026. See the full schedule on the BC government website.

 

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Disclaimer

This article supports the use of the Aeon EMR. Billing decisions remain the responsibility of the physician. Always consult MSP guidelines and the LFP Payment Schedule for authoritative rules.

 

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Last reviewed

April 29, 2026

 

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In This Article

About
Setup
Enrolment 
🔹Enrol in the LFP model
🔹Register each LFP Setting Registration Code(s)
🔹Submit the LFP transition code (if applicable)
🔹 Enrol Locum Physicians in LFP Payment Model (if applicable)
🔹Submit Locum Setting Registration Code(s)(if applicable)
🔹Create the Generic Patient for LFP Time Code Submission
🔹Create a Recurring Appointment for LFP Time Codes
Creating LFP claims in Aeon
Next Steps and Escalation
Resources

 

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About

Aeon’s billing module allows you to create fee-for-service and longitudinal family physician (LFP) claims directly from the appointment schedule, Chart Notes, or the Patient Profile. Aeon acts as the system of record for patient and service information, while ClinicAid is used to submit claims and manage billing rules.

Here is an overview of the MSP Billing Process using Aeon and ClinicAid:

 

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Setup

 

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Enrolment

Important:

• Enrolment steps must be completed through ClinicAid and Teleplan.
• Submit these codes exactly as shown and in the order shown.
• Use the noted BC government demographics for test patients.

 

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1. Enrol in the LFP model

1. Open ClinicAid
2. Create or use the patient with the following information:
   PHN 969 410 5066, first name LFP, surname Portal, DOB Jan 1 2023
3. Create a Bill Claim for that patient:
   1. Bill service code: 98000 – LFP enrolment
   2. ICD-9 Code: L23
   3. Service Location: L – Longitudinal Primary Care Practice
   4. Practitioner's MSP and Payee number populate from the provider record

 

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2. Register each LFP Setting Registration Code(s)

Setting Registration Codes allow you to bill LFP services in specific care settings (e.g., clinic, inpatient, long-term care).

For information on LFP Setting Registration Codes, Please refer to Section 26 of the LFP Payment Schedule (starting on page 12).

1. Open ClinicAid
2. Use the same Test Patient as Step 1 (PHN 969 410 5066)
3. Create a Bill Claim for that patient with the following:
   1. Setting Code: See the list below.
   2. ICD-9 Code: L23
   3. Facility: A facility number is required to submit LFP claims. Obtain the MSP Facility Number for the clinic where services are provided. Enter the facility number in the Provider Record in ClinicAid before submitting claims
      
      If you do not have a facility number, fill out the form here.
      
      
4. Select the appropriate setting code:
   • 98002 –  LFP Clinic-based Services Registration Code. Typically required for clinic-based LFP billing.
   
   Additional codes: 
   • 98003 – LFP Long-Term Care and Palliative Care Facility Services Registration Code
   • 98004 – LFP Inpatient Services Registration Code
   • 98006 – LFP Pregnancy & Newborn Services Registration Code

 

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3. Submit the LFP transition code (if applicable)

Please refer to Section 36 c) of the LFP Payment Schedule (starting on page 21).

According to the LFP Payment Schedule:

“The Transition Code must be submitted using the MSP Facility Number associated with the LFP Clinic. If a physician practices at multiple LFP Clinic locations, they should submit a separate Transition Code with the associated MSP Facility Number of each LFP Clinic location where they meet the eligibility criteria and provide the Required Services.”

1. Open ClinicAid
2. Create or use the patient with the following information:
   PHN 975 303 5697, first name GPSC, surname Portal, DOB Jan 1 2013
3. Create a Bill Claim in ClinicAid for this patient with the following:
   1. Bill Service Code: 98001
   2. ICD-9 Code: L23
      

       

4. You must also submit the Transition Form (requires login)

 

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4. Enrol Locum Physicians in LFP Payment Model (if applicable)

Please refer to XIII Locum Services of the LFP Payment Schedule (starting on page 27).

According to the LFP Payment Schedule:

“An “LFP Locum” means a physician who meets the Locum Eligibility Criteria and provides LFP Locum Services on behalf of a Host Physician.”

1. Open ClinicAid
2. Use the patient with the following information:
   PHN 969 410 5066, first name LFP, surname Portal, DOB Jan 1 2023
3. Create a Bill Claim for that patient
   1. Bill service code: 98005
   2. ICD-9 Code: L23
4. You must also submit the Locum Registration Form (requires login)
   
   

 

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5. Submit Locum Setting Registration Code(s) (if applicable)

Please refer to S. 52 of the LFP Payment Schedule (starting on page 30).

According to the LFP Payment Schedule:

“Locum physicians must submit a setting registration code for each type of service that they wish to bill as an LFP Locum under the LFP Payment Model, as noted in Section 26 [Registration to Bill Services under the LFP Payment Model]. A locum physician is not required to bill under the LFP Payment Model for all settings in which they provide care on behalf of longitudinal family physicians. A locum physician may choose to bill either 31 the LFP Payment Model, Fee-for-Service, or an alternative payment model for each setting or location.” 

1. Open ClinicAid
2. Use the patient with the following information:
   PHN 969 410 5066, first name LFP, surname Portal, DOB Jan 1 2023
3. Create a Bill Claim for that patient
   1. Bill service code: See the list below
   2. ICD-9 Code: L23
   3. Ensure that the facility number is captured.  Locums may use the facility number of any clinic associated with one of the host physicians. 
4. Select the appropriate setting code:

• 98002 - LFP Clinic-based Services Registration Code
• 98003 - LFP Long-Term Care and Palliative Care Facility Services Registration Code
• 98004 - LFP Inpatient Services Registration Code
• 98006 - LFP Pregnancy & Newborn Services Registration Code

 

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6. Create the Generic Patient for LFP Time Code Submission

According to the LFP Payment Schedule, February 23, 2026:

All claims for LFP Time Codes, with dates of service on or after February 23, 2026, are to be submitted using the following generic "patient" demographic information:

• PHN:                             9646191917 
• Patient Surname:       Time
• First Name:                 LFP
• Date of Birth:              January 1, 2005  

Let's create this patient in Aeon.

1. Open Aeon

2. At the top of the screen in Aeon, do a search for "LFP" to check if anyone else has created this patient already. 

• If not, continue with Step 3. 

• If there is already a patient for "LFP Time", then proceed to 7. Create a Recurring Appointment for LFP Time Codes

3. Click Patients in the left column

4. Click New Patient

5. Fill in the fields to match this example

• For the address and phone you can enter your clinic's information or simply fake information

6. Click Save

 

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7. Create a Recurring Appointment for LFP Time Codes

For LFP Time Code entry, the physician must use the generic patient we previously created to submit their time codes for each entire day.  The easiest way to facilitate this is to create a recurring appointment with that generic patient in the physician's calendar before the clinic opens.  Then they will have access to it every day and it's easy to see if there are no bill claims attached to any given day.

You will repeat these steps for each physician/locum billing LFP Time Codes.

1. Click Calendar on the left

2. Pick a time before your clinic opens and click on that spot on the calendar

You will see a blank Appointment Details entry open on the right:

 

3. In the Appointment Details, go to the Patient field

4. Start to type in LFP and then choose the LFP Time patient from the dropdown

5. Choose the first practitioner you need to create this for

6. Reason is a mandatory field in Aeon, choose one of the options

7. Choose the button Recurring

8. Choose Repeat every 1 Week

9. Choose all the days of the workweek: typically Mon, Tues, Wed, Thurs, Fri

10. Choose Ends Never

 

 

11.  In Additional Information you can enter text such as "For your daily LFP Time Code entries."

Your entry will look like this:

12. Click Create Appointment

You will now see this recurring appointment in the Calendar for that practitioner.

13. Repeat for every other practitioner/locum that will be billing LFP

• If a locum will only be at the clinic for a set amount of time, choose the appropriate start and end date, instead of Ends Never

 

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Creating LFP claims in Aeon

To learn how to create LFP time-based claims and submit interaction codes, see step-by-step instructions here.

 

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Next Steps and Escalation

• For additional billing scenarios (e.g., multiple visits on the same day or locum billing), see the detailed guidance in the LFP Payment Schedule (Feb 23 2026)
• If a billing scenario is unclear, consult MSP’s billing specialists or the Doctors of BC Billing Support team
• See Aeon’s knowledge base for related articles on Exporting claims, Creating and editing patients, and Working with ClinicAid: https://help.aeon.health/

 

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Resources

• LFP Payment Schedule (Feb 23 2026) – full billing rules
• Teleplan submission rules 
• ClinicAid support
• BC Family Doctors billing information (login required)