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LFP Billing Setup Guide (BC)

Set up your clinic, enrol in the LFP payment model, and configure required settings in Aeon and ClinicAid to begin billing in BC

Official source

This guide is based on the LFP Payment Schedule dated Feb 23 2026. See the full schedule on the BC government website.

 

 

Disclaimer

This article supports the use of the Aeon EMR. Billing decisions remain the responsibility of the physician. Always consult MSP guidelines and the LFP Payment Schedule for authoritative rules.

 

 

Last reviewed

April 24, 2026

 

 

In This Article

About
Setup
Enrolment 
🔹Enrol in the LFP model
🔹Register each LFP Setting Registration Code(s)
🔹Submit the LFP transition code (if applicable)
🔹 Enrol Locum Physicians in LFP Payment Model (if applicable)
🔹Submit Locum Setting Registration Code(s)(if applicable)
Creating LFP claims in Aeon
Next Steps and Escalation
Resources

 

 

About

Aeon’s billing module allows you to create fee-for-service and longitudinal family physician (LFP) claims directly from the appointment schedule, Chart Notes, or the Patient Profile. Aeon acts as the system of record for patient and service information, while ClinicAid is used to submit claims and manage billing rules.

Here is an overview of the MSP Billing Process using Aeon and ClinicAid:

MSPTeleplan (2)

 

 

Setup

⚠️ Setup

Before progressing with the steps below, ensure that the Billing Setup in Aeon, ClinicAid, and Teleplan has been completed.

 

 

Enrolment

Important:

  • Enrolment steps must be completed through ClinicAid and Teleplan.
  • Submit these codes exactly as shown and in the order shown.
  • Use the noted BC government demographics for test patients.

 

 

1. Enrol in the LFP model

  1. Open ClinicAid
  2. Create or use the patient with the following information:
    PHN 969 410 5066, first name LFP, surname Portal, DOB Jan 1 2023
  3. Create a Bill Claim for that patient:
    1. Bill service code: 98000 – LFP enrolment
    2. ICD-9 Code: L23
    3. Service Location: L – Longitudinal Primary Care Practice
    4. Practitioner's MSP and Payee number populate from the provider record

🗓️ After you enrol in the LFP model you must submit annually between Jan 1 and Mar 31


 

 

2. Register each LFP Setting Registration Code(s)

Setting Registration Codes allow you to bill LFP services in specific care settings (e.g., clinic, inpatient, long-term care).

For information on LFP Setting Registration Codes, Please refer to Section 26 of the LFP Payment Schedule (starting on page 12).

  1. Open ClinicAid
  2. Use the same Test Patient as Step 1 (PHN 969 410 5066)
  3. Create a Bill Claim for that patient with the following:
    1. Setting Code: See the list below.
    2. ICD-9 Code: L23
    3. Facility: A facility number is required to submit LFP claims. Obtain the MSP Facility Number for the clinic where services are provided. Enter the facility number in the Provider Record in ClinicAid before submitting claims

      If you do not have a facility number, fill out the form here.

  4. Select the appropriate setting code:
    • 98002 –  LFP Clinic-based Services Registration Code. Typically required for clinic-based LFP billing.

    Additional codes: 
    • 98003 – LFP Long-Term Care and Palliative Care Facility Services Registration Code
    • 98004 – LFP Inpatient Services Registration Code
    • 98006 – LFP Pregnancy & Newborn Services Registration Code

📑 According to the LFP Payment Schedule, a physician who has enrolled is eligible to bill for these settings, but they are not required to register for every setting; they can choose which settings to bill under the LFP model. However, if they plan to bill under LFP at a given location, they must register that setting by submitting the appropriate code and must continue using that payment model at that location until they withdraw.

🗓️ After you enrol in the LFP model you must submit annually between Jan 1 and Mar 31

 

 

3. Submit the LFP transition code (if applicable)

Please refer to Section 36 c) of the LFP Payment Schedule (starting on page 21).

According to the LFP Payment Schedule:

“The Transition Code must be submitted using the MSP Facility Number associated with the LFP Clinic. If a physician practices at multiple LFP Clinic locations, they should submit a separate Transition Code with the associated MSP Facility Number of each LFP Clinic location where they meet the eligibility criteria and provide the Required Services.”

  1. Open ClinicAid
  2. Create or use the patient with the following information:
    PHN 975 303 5697, first name GPSC, surname Portal, DOB Jan 1 2013
  3. Create a Bill Claim in ClinicAid for this patient with the following:
    1. Bill Service Code: 98001
    2. ICD-9 Code: L23

       

  4. You must also submit the Transition Form (requires login)

 

 

4. Enrol Locum Physicians in LFP Payment Model (if applicable)

Please refer to XIII Locum Services of the LFP Payment Schedule (starting on page 27).

According to the LFP Payment Schedule:

“An “LFP Locum” means a physician who meets the Locum Eligibility Criteria and provides LFP Locum Services on behalf of a Host Physician.”

  1. Open ClinicAid
  2. Use the patient with the following information:
    PHN 969 410 5066, first name LFP, surname Portal, DOB Jan 1 2023
  3. Create a Bill Claim for that patient
    1. Bill service code: 98005
    2. ICD-9 Code: L23
  4. You must also submit the Locum Registration Form (requires login)

🎓 Training Tip

Locums follow the same enrolment steps, but use different billing codes when submitting claims.

 

 

5. Submit Locum Setting Registration Code(s) (if applicable)

Please refer to S. 52 of the LFP Payment Schedule (starting on page 30).

According to the LFP Payment Schedule:

“Locum physicians must submit a setting registration code for each type of service that they wish to bill as an LFP Locum under the LFP Payment Model, as noted in Section 26 [Registration to Bill Services under the LFP Payment Model]. A locum physician is not required to bill under the LFP Payment Model for all settings in which they provide care on behalf of longitudinal family physicians. A locum physician may choose to bill either 31 the LFP Payment Model, Fee-for-Service, or an alternative payment model for each setting or location.” 

  1. Open ClinicAid
  2. Use the patient with the following information:
    PHN 969 410 5066, first name LFP, surname Portal, DOB Jan 1 2023
  3. Create a Bill Claim for that patient
    1. Bill service code: See the list below
    2. ICD-9 Code: L23
    3. Ensure that the facility number is captured.  Locums may use the facility number of any clinic associated with one of the host physicians. 
  4. Select the appropriate setting code:
  • 98002 - LFP Clinic-based Services Registration Code
  • 98003 - LFP Long-Term Care and Palliative Care Facility Services Registration Code
  • 98004 - LFP Inpatient Services Registration Code
  • 98006 - LFP Pregnancy & Newborn Services Registration Code

 

 

Creating LFP claims in Aeon

To learn how to create LFP time-based claims and submit interaction codes, see step-by-step instructions here.

 

 

Next Steps and Escalation

  • For additional billing scenarios (e.g., multiple visits on the same day or locum billing), see the detailed guidance in the LFP Payment Schedule (Feb 23 2026)
  • If a billing scenario is unclear, consult MSP’s billing specialists or the Doctors of BC Billing Support team
  • See Aeon’s knowledge base for related articles on Exporting claims, Creating and editing patients, and Working with ClinicAid: https://help.aeon.health/

 

 

Resources