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Create a Bill Claim for Locum Interaction Codes

Create and submit LFP locum interaction bill claims in BC using Aeon and ClinicAid, including host physician requirements and Teleplan submission

 

Official source

This guide is based on the LFP Payment Schedule dated Feb 23 2026. See the full schedule on the BC government website.   

 

Disclaimer

This article supports the use of the Aeon EMR. Billing decisions remain the responsibility of the physician. Always consult MSP guidelines and the LFP Payment Schedule for authoritative rules.

 

 

Last reviewed

April 30, 2026

 

 

In This Article

Environment
Locum Interaction Billing Overview
Create a Locum Interaction Claim in Aeon
🔹Create the Claim in Aeon
🔹Export the Bill Claims from Aeon to ClinicAid
🔹Import the Bill Claim to ClinicAid
🔹Submit Billing in ClinicAid
Breakdown of Aeon Bill Claim Form for Locum Interaction Entries
Special Situations
🔹Seeing the Patient Twice in the Same Day

 

 

Environment

 

⚠️ Not a Locum?

If you are not a Locum Physician, please go to this article.

 

 

Locum Interaction Billing Overview

According to the LFP Payment Schedule, Feb. 23, 2026:

  • Physicians bill:
    • Interaction codes for each patient encounter
    • Time codes separately as cumulative daily totals

Locum physicians follow the same interaction billing rules as non-locum physicians, with one key difference:

👉 Locums bill on behalf of a Host Physician

This is reflected in the claim by completing the Referred From fields.

 

 

Create a Locum Interaction Claim 

 

Create the Claim in Aeon

  1. Open the Appointment in the Calendar
  2. Click the Claim icon in the Appointment Details
  3. Click Add Claim (if a claim does not open automatically)
  4. Confirm the patient details (Name, PHN, DOB) are correct
  5. In the Billing Code field, enter the appropriate LFP Interaction Code (e.g., 98061 for an in-person visit)

    Locum physicians use the LFP Locum Interaction Codes (e.g., 98061–98069 depending on visit type)

    👉 According to the LFP Payment Schedule, Feb. 23, 2026:
    “Generally, only one interaction code is payable per patient per physician per day, except for 98022/98052… Additional interaction codes are not payable unless the services meet the conditions of Section 32 [Multiple Services for the Same Patient on the Same Day]. ”

  6. Confirm Units = 1 (typical for interaction codes)
  7. Adjust the Date of Service if required
  8. Enter the Diagnostic Code (ICD-9) based on the patient’s condition
    Do not use L23 for interaction claims

    👉 According to the LFP Payment Schedule, Feb. 23, 2026:
    ICD-9 Diagnostic Codes (1 code mandatory, 3 maximum)


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9. Click Advanced

10. Enter the required Locum-specific fields:

  • Referred From Practitioner Name

    → Enter the Host Physician’s name

  • Referred From Practitioner MSP Number
    → Enter the Host Physician’s MSP number (not your own)

  • Facility Number
    → Use the Host clinic’s facility number

  • Service Location
    → Typically L – Longitudinal Primary Care Practice

  • RRP Code (if applicable)

11. Set the Claim Status:

  • Draft – review later

  • Ready for Export – ready to send to ClinicAid

12. Click Save

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🚀 Best Practices:

  • Check eligibility: Ensure the visit meets LFP criteria before billing
  • Avoid overlap: Do not bill a time code and an interaction code for the same patient interaction
  • Bill on behalf of host: Always use the Host Physician’s information in the Referred From fields
  • Maintain documentation: Keep chart notes and supporting documentation for audits
  • Stay current: Refer to the latest LFP Payment Schedule for updates

 

Export the Bill Claims from Aeon to ClinicAid

Following the submission timelines of your clinic (daily, etc.), complete the next steps to move your LFP Interaction Code Claims from Aeon to Clinic Aid.

13. Go to Billing in the left column

14. Click Claims

15. Click Filter

16. Choose your name or the single Practitioner to view the claims for 

17. Your claims will either be found under "Draft" or "Ready for Export", depending on what you chose within the Bill Claim form:

2026-04-27_10-49-45

 

18. Draft Bill Claims:  Review the Draft by clicking on the entry and making any changes.  When complete, change the button at the bottom right to Ready for Export

19. Ready for Export Claims:. You can only export one practitioner's Bill Claims at a time.  Therefore, click on Filter and ensure there is only one practitioner chosen

20. Click the blue Export button at the top right of the list

21. You will see a popup, click Export:

export

22. Click Download Export

23. Click Close

 

Import the Bill Claim to ClinicAid

24. Open your ClinicAid account

25. In ClinicAid, click Create Invoice in the left column

26. Click Import Invoices

27. Change the Date Format to YYYY-MM-DD

28. Choose the Provider 

29. Choose Select File

30. Choose the file from your computer

31. Run Test Import

32. If there are no issues, click Confirm Import and Run Live

 

Submit Billing in ClinicAid

33. Once you've reviewed your invoices for accuracy in ClinicAid, click the top checkbox (next to Service Date) - this will select all of the claims visible on the page

34. Choose to either:

  • Click Send to send the claims you are viewing per page; or
  • Click Send All to send ALL claims in the New tab

 

If there are issues, refer to ClinicAid's Support Resources.

Following the above steps, you would use ClinicAid to make changes and/or reconcile.  Please see this article for more information.  

 

 

 

Breakdown of Aeon Bill Claim Form for Locum Interaction Entries

According to the LFP Payment Schedule, Feb 23, 2026, each interaction code claim submitted to MSP via Teleplan must include the following fields. In Aeon these fields appear in the Claims tab (main bill form) or Advanced tab (additional fields). Fields marked with an asterisk (*) are mandatory in Aeon.

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  What is Required? Where is the Information Entered? Notes
A. Patient Name and PHN Within the Billing Entry The patient's name, PHN, and DOB is pulled in to the Bill Claim from their Patient Profile.
B. Practitioner’s Name Appointment Pulled automatically from the Calendar appointment
C.

Practitioner Number*

❓Unique identifier issued by MSP to physicians enrolled with the CPSBC. Set once unless your practitioner number changes.

 Settings → Users → (Practitioner) → Edit Your MSP Practitioner Number
D. 

LFP Interaction Code

❓ Select the appropriate LFP interaction code. Refer to the LFP Payment Schedule with questions.

 Within the Billing Entry

Enter the appropriate Locum interaction code (e.g., 98061)

In Aeon, this is referred to as the "Billing Code".
E.  Time Units – the number units performed of the code in Step D. Within the Billing Entry

Typically 1 unit per interaction

 
F. Fee Auto-populated Automatically populated dependent on the Billing Code entered.  
G. ICD-9 Diagnostic Code Within the Billing Entry Enter 1–3 ICD-9 codes based on the patient’s condition. Do not use L23
H.

Date of Service*

❓The date you provided the service; adjust when entering claims for a previous day.

 Within the Billing Entry Date the service was provided
I. Start Time Not typically required Only required in specific scenarios (e.g., multiple services same day)
J.  End Time Not typically required Only required in specific scenarios
K.  Status Within the Billing Entry If the time entry must be reviewed before submitting to ClinicAid, mark "Draft".  If it's ready to be exported to ClinicAid, choose "Ready to Export".
L.

MSP Payee Number*

❓Tells MSP where to deposit payments; normally the same as your MSP billing number. Set once and update only if your payment number changes.

 Settings → Users → (Practitioner) → Edit

In Aeon, this is referred to as the "Payment Number".

Refer to the LFP Payment Schedule with questions.
M. MSP Facility Number* Settings → General → Edit Use the Host Clinic’s Facility Number
N. Location Code* Billing Entry → Advanced Tab

In Aeon, this is called "Service Location".

Typically L – Longitudinal Primary Care Practice

Refer to the LFP Payment Schedule with questions.
O. RRP Code (if applicable) Billing Entry → Advanced Tab

Required for rural physicians

Refer to the LFP Payment Schedule with questions.
P. Referred From Practitioner Name Billing Entry → Advanced Tab Enter the Host Physician’s Name
Q. Referred From Practitioner MSP Number Billing Entry → Advanced Tab Enter the Host Physician’s MSP Number (not your own)

 

Special Situations

Seeing the Patient Twice in the Same Day

In a clinic-based setting, Locum Direct Patient Care Time (98040) is billable and a second code of the same is not billable, except in certain situations.  See the LFP Payment Schedule, Feb.23, 2026 to determine if your entry meets the requirements.

If it does, create the entries as follows: