Training Tip 🎓: For a full breakdown of Billing in Aeon, see the article Billing: An Overview
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Environment
Basic Components of an MSP Claim
Claim Creation Instructions
Environment
- BC Practitioners billing for their time using the Fee-for-Service model
Training Tip 🎓: If you are interested in LFP Billing, see the How To Bill: Longitudinal Family Physician (BC Physicians) article
Basic Components of an MSP Claim
| Name | Where is the Information Entered? | Notes | |
| 1. |
MSP Payee Number ❓The Payee Number tells MSP where payment of the claims should be sent. It's typically the same as your MSP Billing Number. You might need additional numbers if you bill at multiple locations or if you've set up a professional corporation. More Info. |
Settings > Users > (Practioner's name) > Edit > Payment Number |
In Aeon this is referred to as the "Payment Number". This only needs to be set up once unless the information changes. |
| 2. |
Practitioner Number ❓Physicians licensed by the College of Physicians and Surgeons of British Columbia (CPSBC) are eligible to enrol with the Medical Services Plan (MSP) and obtain MSP billing numbers. More Info. |
Settings > Users > (Practioner's name) > Edit > Practitioner Number |
This only needs to be set up once unless the information changes. By default, the Practitioner Number automatically pulled into a Billing Claim will be based on the name of the assigned Practitioner in the Patient's Profile. |
| 3. | Date of service | Within the Billing Entry | The date the service took place |
| 4. |
Fee Code(s) for services provided |
Within the Billing Entry | In Aeon this is referred to as the "Procedure Code". |
| 5. |
Start Time Start and end times are mandatory for specific fee items, particularly those related to time-based services, emergency visits, and out-of-office hours premiums. Refer to the MSC Payment Schedule with questions. |
Within the Billing Entry | If used, please include a.m. or p.m. |
| 6. |
End Time Start and end times are mandatory for specific fee items, particularly those related to time-based services, emergency visits, and out-of-office hours premiums. Refer to the MSC Payment Schedule with questions. |
Within the Billing Entry | If used, please include a.m. or p.m. |
| 7. | Units | Within the Billing Entry | Number of services or units of the Fee Code used |
| 8. | Diagnostic Code | Within the Billing Entry | See ICD9 Diagnostic Codes |
| 9. |
Location Code ❓Also called the MSP Service Locations Codes (SLCs), they are used to identify the type of facility or setting where publicly funded MSP services are provided. |
Within the Billing Entry > Advanced Tab | In Aeon this is called "Service Location" |
| 10. |
MSP Facility Number ❓A unique identifier issued by the MSP in BC to qualifying facilities, primarily community-based offices. |
Settings > Clinic > Edit>Facility Number | |
| 11. | Referring Physician (if applicable) | Within the Billing Entry > Advanced Tab |
Claim Creation Instructions
For this example, we'll assume that you will create the billing entry from the Chart Note created during the visit.
1. Open the Patient Profile
2. Create a new Chart Note for this visit
3. In the Chart Note, click Link Appointment:
4. Choose the correct appointment from the list
Training Tip 🎓: This step links the patient's calendar appointment to the Chart Note. If you have your Calendar event open and click on the Chart Note icon, then the Calendar appointment will be automatically linked to your Chart Note!
5. Click the Bill link at the bottom of the page
6 Choose Add Claim
7. Fill in the information for the Billing Claim:
Training Tip 🎓: The fields for Procedure Code and Diagnostic Codes are pre-populated with BC MSP codes. Simply start typing in the field (the number or name) and choose the desired code from the dropdown.
8. Optional: Use the Advanced tab to access any referral fields as needed:
9. Click Save to save the billing claim (the Chart Note will still need to be Signed and Saved to be finalized)
10. Add any additional Billing Claims for the same appointment by clicking Add Claim
11. Save
Training Tip 🎓: Once you have the Billing Claim created, the Practitioner's claims can be exported from Aeon and imported to your Billing Manager. Click here to learn more.