Create a Bill Claim for Locum LFP Time Codes

 

 

Official source

This guide is based on the LFP Payment Schedule dated Feb 23 2026. See the full schedule on the BC government website.   The Locum specific Section is S 48. Locum Services in the LFP Payment Model.

---

 

Disclaimer

This article supports the use of the Aeon EMR. Billing decisions remain the responsibility of the physician. Always consult MSP guidelines and the LFP Payment Schedule for authoritative rules.

 

---

 

In This Article

Environment
Example of Locum LFP Time Code Submission
🔹Locum LFP Bill Claim Setup
🔹Create the Locum LFP Bill Claim in Aeon
🔹Export the Bill Claims from Aeon to ClinicAid
🔹Import the Bill Claim to ClinicAid
🔹Submit Billing in ClinicAid
Resources
🔹Breakdown of Aeon Bill Claim Form for Locum LFP Entries
🔹Locum Time Codes and What They Cover

 

 

---

 

Environment

• This guide is for Locum BC Practitioners who are billing time using the Longitudinal Family Physician (LFP) Model (Feb. 23, 2026) under the LFP Payment Schedule.

 

 

---

 

Example of Locum LFP Time Code Submission

The LFP Payment Schedule, February 23, 2026 details in section 48 how to submit Locum Time Codes. 

The information below demonstrates how to fill in your Locum LFP Time Codes using Aeon, Export the Bill Claims from Aeon,  Import the Bill Claims into ClinicAid, and lastly submit to Teleplan.

In this example, Dr. Goodwin worked from 9:00 a.m. to 5:30 p.m. on patient appointments with a half hour break.  Then, Dr. Goodwin worked from 5:30 p.m. to 6:00 p.m. on Indirect Patient Care time.

 

Locum LFP Bill Claim Setup

1. These steps assume that you have:

•  Set up LFP Billing in your Aeon and specifically enrolled Locum Physicians

• Set up your generic Patient Profile; 
• Set up a recurring appointment for the generic patient to use daily for submitting Time Codes; and
• Understand that the LFP Interaction Codes are submitted separately, per these instructions.

If you have not completed the above, please do do before continuing or your Bill Claim will fail.

 

---

 

Create the Locum LFP Bill Claim in Aeon

2. Open your Calendar

3. As a Locum Physician, you may not already have an appointment set up to use for your Locum LFP Time Code submission.  This will use the generic "LFP Time" patient that has the demographics required by MSP.  For example, here is one created for this purpose:

If you do not have this appointment, create a single appointment or a recurring appointment that spans multiple days.  Remember to use the LFP Time patient for the appointment!

4. Open the recurring appointment in your Calendar

5. In the Appointment Details, click the Claim icon (dollar bill icon):

 

A bill tray will open at the bottom of your Calendar screen.

5. By default, the template for a Bill Claim will open, if not, click Add Claim

6. For this example as we are first entering Locum Direct Patient Care, type the Billing Code 98040 into the field and choose it from the dropdown

 

 

7. Enter the number of units: Further to the LFP Payment Schedule, Feb 23, 2026, calculate total time spent on direct patient care (excluding breaks) and divide by 15 minutes

In this example: Dr. Goodwin worked from 9:00 a.m. to 5:30 p.m. with a 30‑minute lunch break; 8 hours of direct care equals 32 units because the 30-minute lunch break is excluded from payable time.

6. Enter the diagnostic code L23. According to the LFP Payment Schedule, Feb 23, 2026 this is the required ICD‑9 code for LFP time claims

7. Change the Date of Service if you are entering time for a different day

8. Enter start and end times (9:00 a.m. and 5:30 p.m. in this example). Use the clock icon to select times easily

9. Set Claim Status:

• Draft – if you want to review later.

• Ready for export – if finalized and ready to send to ClinicAid

10. Click the dropdown for the Advanced tab and confirm the required fields are filled in - for Locum Time Code Entry ensure the MSP Facility (same as Host Facility), Referred From Practitioner Name (Host Name), and Referred From Practitioner MSP Number (Host MSP Number), and others.  Refer to the LFP Payment Schedule to determine what information to add. These values may auto‑populate from your clinic settings:

 

 

👉 If you only had one type of Time Code to submit for the day, you'd stop here and continue with step 14 below.  In this example, we'll enter time for the Locum Indirect Patient Care.

11. Under the first Bill Claim, click + Add Claim on the left to open a second Bill Claim

12. Follow the same instructions as above for the second time entry, but this time choose the 98041 code for Locum Indirect Patient care:

 

13. Save

 

Export the Bill Claims from Aeon to ClinicAid

Following the submission timelines of your clinic (daily, etc.), complete the next steps to move your LFP Time Code Claims from Aeon to Clinic Aid.

14. Go to Billing in the left column

15. Click Claims

16. Click Filter

17. Choose your name or the one Practitioner to view the claims for 

18. Your claims will either be found under "Draft" or "Ready for Export", depending on what you chose within the Bill Claim form:

 

19. Draft Bill Claims:  Review the Draft by clicking on the entry and making any changes.  When complete, change the button at the bottom right to Ready for Export

20. Ready for Export Claims:. You can only export one practitioner's Bill Claims at a time.  Therefore, click on Filter and ensure there is only one practitioner chosen:

21. Click the blue Export button at the top right of the list

22. You will see a popup, click Export:

23. Click Download Export

24. Click Close

 

Import the Bill Claim to ClinicAid

25. Open your ClinicAid account

26. In ClinicAid, click Create Invoice in the left column

27. Click Import Invoices

28. Change the Date Format to YYYY-MM-DD

29. Choose the Provider 

30. Choose Select File

31. Choose the file from your computer

32. Run Test Import

33. If there are no issues, click Confirm Import and Run Live

 

Submit Billing in ClinicAid

34. Once you've reviewed your invoices for accuracy in ClinicAid, click the top checkbox (next to Service Date) - this will select all of the claims visible on the page

35. Choose to either:

• Click Send to send the claims you are viewing per page; or
• Click Send All to send ALL claims in the New tab

 

If there are issues, refer to ClinicAid's Support Resources.

Following the above steps, you would use ClinicAid to make changes and/or reconcile.  Please see this article for more information.  

 

---

 

Resources

 

Breakdown of Aeon Bill Claim Form for Locum LFP Entries

According to the LFP Payment Schedule, Feb 23, 2026, each time-code claim submitted to MSP via Teleplan must include the following fields. In Aeon these fields appear in the Claims tab (main bill form) or Advanced tab (additional fields). Fields marked with an asterisk (*) are mandatory in Aeon.

Additionally, the LFP Payment Schedule, Feb 23, 2026 notes the following regarding Locum LFP Time Entry:

"For locum time codes, the MSP practitioner number of the Host Physician must be entered in the “Referred by” field on the billing claim. When an LFP Locum is providing care on behalf of more than one Host Physician at the same clinic, use the MSP practitioner number of one of the Host Physicians. "

When an LFP Locum is providing care on behalf of more than one Host Physician at the same clinic, use the MSP practitioner number of one of the Host Physicians.

 

 

---

 

Locum Clinic-Based Time Codes and What They Cover

This information is sourced from the Longitudinal Family Physician (LFP) Model (Feb. 23, 2026).

 

Code	Description	When to use	Fee per 15 min	Citation
98040	Direct Patient Care – in‑person or synchronous virtual visits, including clinical teaching concurrent with patient care and short indirect tasks between interactions.	When you are physically or virtually (phone/video) attending to patients, including teaching when the patient is present.	$32.50	LFP Payment Schedule, Section XIV. Billing Codes - 98040
98041	Indirect Patient Care – documentation, chart review, referrals, asynchronous virtual care (e.g., secure messaging), care coordination, patient/family discussions and clinical teaching immediately following patient care.	Use when performing patient care tasks without the patient present. Do not include travel or general clinic administration.	$32.50	LFP Payment Schedule, Section XIV. Billing Codes - 98041
98042	Clinical Administration – proactive panel management, EMR/EHR optimization, quality improvement, practice evaluation and clinic director/privacy officer duties.	Use for administrative tasks directly related to patient care. Limited to 10 % of your annual LFP hours; not payable for travel, non‑clinical leadership roles or general management.	$32.50	LFP Payment Schedule, Section XIV. Billing Codes - 98042